# Administration and productivity

URL: https://docs.clatri.com/en/space/

> What Administration and productivity covers in Clatri: Spaces, tasks, kanban boards, habits, calendar, Vault and contacts, all manageable by chat.

The Administration tab is where you organize your life outside of finances and health. Document and plan in nestable pages, organize work in kanban boards, capture pending items as tasks, sustain routines with habits, coordinate your time on the calendar, keep a unified directory of your contacts, and store your documents in the Vault.

## What you can do

**[Spaces and pages](https://docs.clatri.com/en/space/spaces/)** — high-level workspaces (*Work*, *Personal*, *Content*…) that contain pages editable as documents. Inside each page you can interleave text, headings, lists, to-dos, quotes, code, and cards that reference other pages and boards.

**[Tasks and boards](https://docs.clatri.com/en/space/tasks/)** — tasks have status, priority, due date, assignee (a contact from your directory) and an editable description. They can live standalone, inside a page, inside a kanban board column (with drag-and-drop), or as a sub-task of another task.

**[Habits](https://docs.clatri.com/en/space/habits/)** — practices you want to repeat regularly: exercise, reading, meditation. With streak tracking (current and best), a GitHub-style contribution grid and completion stats.

**[Calendar](https://docs.clatri.com/en/space/calendar/)** — your manual events plus virtual events Clatri aggregates automatically from other domains: tasks with due dates, recurring payments, credit card statement and payment dates, obligation due dates, medication schedules. With reminders, alarms and recurrence.

**[Vault](https://docs.clatri.com/en/space/vault/)** — the only place for your documents. You organize them in groups and subgroups (*Statements › Bank › 2026*), see them all by month with search and a type filter, and link them to accounts, cards, debts, assets and places. Clatri files what you upload in the right group and asks before creating a new one.

**[Contacts](https://docs.clatri.com/en/space/people/)** — unified directory. The same contact you assign as the responsible party for a task appears as a counterparty on an expense in Money without duplication. Each contact is either a **person** or a **company**, with photo, relation, email, phone, address, notes and favorites.

## How it looks

The Administration dashboard stacks these sections on a pure black background, each inside a low-emphasis surface card:

1. **Calendar** — opens the screen: month or list view with all events consolidated.
2. **Spaces** — expandable tree: tap a Space and its pages unfold; tap a page and you enter the editor.
3. **Upcoming tasks** — grouped by *Overdue / Today / Tomorrow / This week / Later / No date*.
4. **Contacts** — first favorite contacts, with their avatars.
5. **Habits** — horizontal cards with the current streak and the grid of the last days.
6. **Vault** — your document groups, each with a collage of the latest; *View all* opens the Vault.

The whole section shares the same navigation: tap → you enter the detail immediately (no slide transition). Long-press on a Space, page or task opens a contextual menu with actions (Rename, Delete) in iOS 26 liquid glass style.

## What the agent can do for you

The *Administration & productivity* agent can manage everything on this tab via chat: creating and reorganizing spaces, pages, boards, columns, tasks (standalone or on a board), habits, calendar events and contacts.

Examples:

- *"create a task to call the plumber next week"*
- *"move 'paint the wall' to the Done column"*
- *"rename the Personal space to Home"*
- *"schedule a meeting with Ana on Tuesday at 3"*
- *"how's my meditation streak going?"*

When there is ambiguity — *"create a task to take medicine"* without saying which board — the agent relies on each Space's name and on each board's name and **description** to choose the most plausible destination, and always tells you **where** it created it so you can correct it. That's why describing your boards is worth it: it's the text that disambiguates.

The UI is still the preferred path when you want to see and manipulate visually (drag-and-drop on boards, the block editor, the habits grid), but there is no longer anything on this tab that is UI-exclusive.